OrganOx implemented cloud-based SAP Business One as a Service (BOaaS), together with Boyum’s B1 Usability Package (B1UP) and Business Process Automation (BPA). Maintenance management was provided by the fully integrated SAP Field Service Management (FSM). The enterprise-wide ERP solution supports all OrganOx’s key functions, from purchase to pay, order fulfilment, financials, production, field maintenance, inventory management and logistics.

SAP Business One is already delivering significant efficiency improvements from its automation and reporting capabilities and integration of its business processes.

Export processes have been speeded up by leveraging crystal reporting to generate customs documentation when stock is delivered to customers or moved from one country to another. “This is a huge benefit for us as this was previously a very labour-intensive activity,” explains James.” We can select the right export documentation by region and country directly from SAP and as a result we have achieved a high level of shipping documentation compliance resulting from the automated and standardised process.”

Materials requirements planning (MRP) is a key aspect of the business which, prior to the implementation of SAP Business One, was a time consuming process. “The MRP module allows close and timely management of the pipeline by a single individual,” says James. “It allows us to redeploy staff to additional value-added activities.”

Inventory management has been transformed, moving from a summary-level valuation-based inventory to a detailed item-by-item detailed operation, with real-time location information always available. James highlights, “We can now track and trace all components of our products by serial number worldwide, ensuring our customers get what they need when they need it.”

Critical expiry date dependant consumables, such as calibration gases, need to be proactively supplied to customers to ensure their operations are not interrupted. OrganOx has used SQL HANA pervasive analytics to create their own customised alerts to ensure they are proactively managed. James explains, “The system is continually monitoring these critical tasks, ensuring we don’t miss deadlines and ensure we meet our customers’ needs proactively.”

“Boyum’s Business One Usability Package helps us to customise user screens, ensuring critical data is entered and protecting other fields from unauthorised editing,” says James. “As such, we can ensure Segregation of Duties are in place and thereby fulfil our regulatory and compliance obligations.”

The cloud-based SAP solution is fully available through accredited partner, Codestone. Compared to their previous on-premise solution, it gives OrganOx confidence in the security and provision of the service.